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Virtuoso Administrative Services

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Virtuoso Administrative Services

Virtuoso Administrative Services

Springfield, , United States

Services Products - Services,
Proprietorship Firm Since 0

Most small business owners have expertise in many aspects of running their business, but could use some help in managing back-office details.

Savvy small business owners have discovered the rewards of using a Virtual Assistant (VA) to help manage their business, and today's technology makes it possible to have economical, top-level staff at your disposal without costly associated overheads.

How much of Your valuable time is spent dealing with paperwork, follow-up and other administrative responsibilities? Five hours a week? Ten? Even more?

From the home-based consultant to the traveling corporate executive, Virtuoso Administrative Services provides personalized, time-saving and cost effective assistance to busy professionals from a fully-equipped office located in Springfield, Ohio. Gain the competitive edge by collaborating with a motivated, skilled administrative professional with over 20 years experience.



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We provides personalized, time-saving and cost effective assistance to busy professionals from a fully-equipped office located in Springfield, Ohio. Administrative Services :- Listed below are just a few of the administrative services offered to clients. If there's a service you need but don't see, please ask for possible accommodation! Business/Personal Concierge Services Data Management/Reporting Solutions Desktop Publishing Document Management Executive Assistance General Bookkeeping Marketing Assistance Web Site Support Business/Personal Concierge Services : Never miss an appointment, birthday or anniversary with our reminder services. Order gifts and flowers as a thank you or to commemorate special occasions. Event Planning/Meeting Arrangements: Coordinate venue arrangements, catering, printing of materials, and take-away gifts, create and issue invitations, coordinate confirmations and provide for event follow-up to obtain feedback from guests. Arrange for mail, newspaper delivery, utilities Schedule appointments, respond to invitations, manage outside services/contractors, and arrange for deliveries. Provide directions, community information and assist in moving and relocation. Take care of your travel arrangements, work with travel agent to plan for your business trips and even vacations! Data Management/Reporting Solutions : Data entry assignments Design and manage your spreadsheets Develop and distribute surveys for you and monitor the results. Develop procedures and management reporting solutions to monitor productivity goals. Assist with or coordinate the evaluation, recommendation, and implementation of software or report modifications affecting production. Develop and maintain Access databases, import/export information, and performing back-ups of your data. Manage your client/contact databases. Assess business needs and process flows, coordinating projects through implementation. Desktop Publishing : Create your business cards, brochures, letterhead and labels. Develop presentations, ads, postcards and flyers. Design your event programs, meeting materials, invitations, and gift/award certificates. Prepare your newsletters and ezines. Develop PowerPoint presentations Document Management : Convert your word processing, spreadsheets, presentations, and forms to .Pdf format, or to floppy disk, CD or DVD. Scan your documents and convert to the format you prefer. Prepare business correspondence and other word processing projects, develop forms for use with Adobe Reader, InfoPath, or other Microsoft Office applications. Manage your mailing lists Retain files and media you wish to keep off-site due to space limitations or for back-up. Executive Assistance : Manage your calendar by being your customer's "go to" person to schedule and confirm your appointments. Set up system(s) to provide email management and response, handle phone calls, voice mail and fax requests. Coordinate travel and accommodation arrangements and prepare itineraries for you or your clients by using your preferred provider or mine. Purchase supplies, software and equipment for your business and coordinate delivery. Transcribe meeting minutes, manuscripts, other business or personal documents using micro or mini cassettes, by phone or by online file transfers. Coordinate online meetings for scheduled or impromptu conference calls and informing participants of meeting date/time and call-in process. Perform internet research on products, services, company information, or any other subject you're interested in and report results back to you by supplying either the web address or information that you specify. Put together and ship mailings for you via postal mail, FedEx or UPS. General Bookkeeping :- Manage your billing process by gathering data needed to prepare and submit invoices, and receive and enter payments for your products and services. Develop business expense reports, monitor expenses, develop and provide weekly, monthly and/or quarterly reports. Partnering with other vendors? Virtuoso can work with the vendors you use to ensure proper billing and work compliance, and/or research other services you may need. Set up online banking or online bill payment services for your business or personal use, as well as reconcile bank statements for your business and personal bank accounts. Marketing Assistance :- Provide marketing assistance by helping you develop a marketing plan and assist you in implementation. Help you create or build your online presence. Develop marketing materials Monitor results of marketing campaigns and surveys. Submit your articles and press releases. Web Site Support :- General maintenance and updates to your web site, monitoring site performance Proofreading for content Assistance in developing and enhancing META tag keywords and descriptions. Promote your business online by having your web site submitted manually to relevant online directories and search engines. Human Resources Support Services :- Recruiting New Hire Employee Services Information Management Recruiting : Develop formal job descriptions for your company, perform research to obtain salary information for job roles in your area. Create and submit employment ads through online services and newspapers. Receive resumes, perform a cursory review to ensure basic qualifications are met, then forward candidates to you for review. Coordinate scheduling of interviews and travel arrangements for candidates. Prepare and send out offer / rejection letters. Create job application forms. Coordinate pre-employment screenings (background checks, drug and alcohol screenings, employment and educational reference checks) with your preferred screening service, or provide you with information about available resources. Obtain necessary disclosure forms and agreements to be reviewed, completed and returned by the candidate prior to their start date. New Hires :- Help keep you compliant with the Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (PRWORA) by managing the reporting of all newly hired employees. Develop new hire welcome packages that include benefits enrollment, company, and required tax forms. Create and provide to new hires your company overview presentations and employee manuals. Add employee information into database, set up and maintain employee file(s). Obtain completed insurance enrollment forms and provide to insurance broker and payroll administrator for processing. Employee Services :- Act as the go-to person for your employees in disseminating your company's policies, providing forms, Develop company newsletters and other employee communication media. Develop employee surveys and track results, providing feedback to management. Coordinate open enrollment for employees Develop employee manuals, policies and procedures. Information Management :- Track performance reviews, notify when due, track merit increases and bonuses against your budget. Develop time tracking systems so employees can enter their time for reporting purposes, enabling you to identify how time is spent. Create and manage time tracking and Performance Management databases. Develop procedures and management reporting solutions to measure against productivity goals. Real Estate Virtual Assistant Services :- To succeed in real estate, you understand your time must be focused on building client relationships because relationships generates sales. A smoothly run home buying or selling experience for your client will certainly do much to increase repeat business and new referrals to You! How much time could you save if you had someone to take care of all those things that take you away from building client relationships and earning your full potential? With 16 years experience in the Mortgage Servicing industry, along with the comprehensive list of services found here and on my Administrative Services page, Virtuoso will help minimize the time you spend handling all the details, so you can focus on getting those listings and closing properties! Client Services Contact Management Listing Coordination Marketing Materials and Assistance Office Assistance





Product Catalog

Information Management
Track performance reviews, notify when due, track merit increases and bonuses against your budget. Develop time tracking systems so employees can enter their time for ....

Staff Services
Coordinate projects or duties handled by Virtual Consultants and report statuses on a weekly and monthly basis. Act as the go-to person for your employees in dissemina....

New Hires
Help keep you compliant with the Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (PRWORA) by managing the reporting of all newly hired employees. ....


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Virtuoso Administrative Services

Springfield
Springfield - 000000 () United States



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